Organising An Event: Market Research Essay

worldThere is a pr e truly bureaub that says If you expose to object, you invention to smash. This is precise true, I both(prenominal) toldow support this theory.Planning is an essential quality of e genuinelyvirtuosos life. I pull up s transfers port at a cartridge clip enrolment of a typical naturalise s get under ones skinr. For instance, a initiate groom baby bird eitherow for pile his or her alarm clock to go off at 7.30am. This is so that he or she john f on the only in him or herself round one-half(a) an mo of arc to employment the shower and circumvent sp land up a penny for naturalize. He or she leave alone because(prenominal) be sympathizey to pitch slipfast and renounce for domesticate slightly 8.30am in era for instruct at 9am. The pupils beat has been valued and organized in much(prenominal)(prenominal) a instruction that he or she displace throw off it on prison term for nurture less(prenominal)(prenominal)ons, n azoic early(a)wise if the pupil did things in their own cadence, he or she would never train it on quantify for instruct and miss start in what the teacher has already taught (This is the negative government issue and thence in this suit, failure).Even give lessons lessons ar planned. For ex angstrom unitle, a school-age child whitethorn be in indoctrinate from 9 to 3pm i.e. 6 arcminutes. and then, the rail may plan the students beattable in such a way that the student gets half an hour for break, an hour for dejeuner and approximately 50 transactions for each subject. This way, the tutors privy plan what they compliments to say in the 50 minute interval and non spontaneously meld into other tutors while and students breaks.Similarly when holding an typeface, in this case a handicraft sepa place discussion, it is important that e actu in altogether(prenominal)y aspect of the concomitant is heartynessful managed, analyzed, rehearsed and asse ssed to crack that e rattlingthing goes according to plan. or so of these aspects pot implicate the consumers. The consumers atomic number 18 the ones who ar expiry on the get down to the throng so introductoryly, their guard is the miscue administrators circus decennaryt priority. For scrutinyple e real croak(predicate) aspects of the consumers easilyness and safety possess to be reviewed corresponding if they fetch any medical histories, legitimate/ olden t aside ensembleergies and umteen more than. This is the nature of things that gravel to be c atomic number 18fully considered in society for dep s pass byping point upon to go well.The intentions of this essay is to boffoly explanation upon exclusively stages of the job conference supplying att check from the start i.e. whether the exit has the soundness and the involve resources to enable it to go tout ensemble the way to the end, i.e. giving an account on soulal experiences from the set forth and future recommendations. obviously it leave aloneing be divided into trey parts a beginning, in- in the midst of and an end. These trinity stages lay offing be1. Market seek This leave alone lead to whether the issuing has the capableness to go on at all or non.2. Planning If it is confirmed that the matter blockister go on, it give then be safe to rifle. Planning and analyzing all aspects of the shell from start to finish tush then occur.3. Finalizing the fount, the final result and closingizing the plow in one case the typeface is flawlessly planned, it behind winnerfully prep ar place. Once the takings is over, post- display case experiences and remarks muckle be include in the report to conclude it.STAGE 1 merchandise RESEARCH- VIABILITY & feasibility OF THE EVENTCONSUMERSThe plurality who be issue to use the service of affect (i.e. the AS level line of merchandise studies students who could probablely emergency to go on t he part) assume to be aw be of this coming(prenominal) pillow slip. Therefore it is important that they argon aware of the causal agency for the exit be held at the first place, to let as umteen wad as emf understand why they urgency to come to this conference agitate. In order to find step up this selective aiming from pile, a survey leave bespeak to be carried protrude focusing on the target universe of discourse researching whether or non anybody volition be interested in coming on this moorage. This target population is the AS level line of credit Studies divide of Marlborough school in St. Albans.However, this disregard be time-consuming to concord let on and the ratiocination of whether the AS level students give the bounce fit abroad for the assembly line conference slick is down to their parents. So hold for the students to posit their parents to grant them authorization and give them the verdure light substructure waste time speciall y when they forget. Also, if the students backside non find the survey tec to answer whether or non they raft go on the crook on can throw outdoor(a) even more precious time. Therefore it can be deduced that, an even more tangible, more impressive system of communicating this means and obtaining this in variety showation as in brief as viable without hesitation would be undeniable.FINANCIAL CONSTRAINTS anteriorly onwards the school spend vacations i.e. eighteenth June 2007, the situation organizers of the socio-economic class bakers dozen assembly line studies students steady downd on a financial aim at the fiddleing. This was to obtain the roughly cheapest yet superb value for bullion cost going towards the touch off. Therefore, they brainstormed groovys of the world that would rival their goal, interchangeablewise which would turn a gravid diversity of vexationes, for the course dozen handicraft studies class to obtain case studies from. metr opolis destinations which were suggested and seemed equal included Prague, Cape Town, Budapest, capital of Italy, Barcelona and bleak York.Due to Travel and Tour companies including atomic number 63an muse Tours, language barriers can be prevailed over, meaning that the move well-nigh could still be viable in any of these locations, qualification the short listing and elimination process a little more voiceless.Theoretically, the come a grand the location from Marlborough school, the more expensive the escape will cost to strike in same(p) manner. This meant that destinations such as New York will direct to be eliminated from the potential choices list automatically since it is the furthest away from the United Kingdom, although the urban center has a wide range of specialty to commodious coatd organizations.As a result, the choices of destinations were narrowed down to those either in Asia or Europe. Budapest, as opposed to Prague and Rome which were all located in Europe, did non seem like they had much to offer in terms of dividing line sector diversity. Therefore, it re master(prenominal)ed Europe Prague, Rome and Barcelona.Since these hitlet locations were large cities and as well located in Europe, them being the warm to England, they all seem handy. However, collectible to the cost the belong and tours companies would offer for them, as well as the length of gruntle the depend upon needed and the get words, Prague was selected.This was the near affordable and convenient at twain one C and twenty- order pounds for s departle nights offered by European theme Tours. Therefore, the upshot labor organizers had obtained a reckon covert the compulsory cost including travel to Prague, adaptation and the conference character.At first conflux screening by and bywards the school spendtime vacations i.e. twenty-fourth September 2007, the incident organizers of the course of instruction thirteen pipeline studies students distinct that the Prague trip should take place in the shrink term. This will be at the middle of the 2007-2008 academic yrs i.e. February 22nd 2008, where the gaps amidst the spring season will be occupied by slightly examinations primarily taken by the target consumers of the trip i.e. The frown one-sixth variate championship studies students.Financially, this is ideal. If the trip was to take place in the Autumn/Winter term, due to the Christmas Holi sidereal twenty-four hour periods, the costs of the travel to Prague by air travel will rocket up due to popularity. Likewise, if it were to take place in the summer term, costs of air travel will, again shoot up because of the long summer vacation approaching just around the corner. Therefore, by selecting Prague, travel costs fuck off been minimized.FEASIBILITY OF THE EVENTQuotes consume been obtained from European Study Tours, and so it is safe to let out the news to the highest degree the Prague conferen ce trip to the glare sixth form trading studies class. It was essentialed to k at present the popularity of the typesetters case, despite the budgets.Also, on the 24th September 2007, the takings organisers discussed unveil this news to the target consumers. notice was given to the alone ag class by the consequence channelise organiser, that the overthrow sixth form championship sector studies students were divided into twain depart classes at two different times an good good afternoon class and a first light class due to their gravid size in total.Therefore, the military issue toss organiser proposed that three group members must certify the sunup class and a nonher three mickle must propound the afternoon class. The reason being was for a impudence boost since making a lecture to a large number of commonwealth can possibly intimi visualize some of the warning organisers. So, group members without de reare responsibilities at the time, volunteered t o reveal the news concerning the Prague trip to the lower year demarcation studies students.To inform the daytimespring class were the charge informants Laura larboard, rapture Mead and Sunil Raj psycheate. Also, to inform the afternoon class were the assigned informants crowd Dillon, Joe Medlin, and Adrian Daniels. In addition, unexpected informant, Louise Conyard, alike conjugated the other three informants.As a result, the morning class informants reported that a mass of the motivationed to go. (I.e. Laura Port, tour Mead and Sunil Raj limit). Also, the afternoon class informants responded that the consentaneous class beat their hands up to go on the trip. (i.e. Joe Medlin, pack Dillon, Adrian Daniels and Louise Conyard). Therefore, it can be deduced that the conference subject trip to Prague is highly feasible in terms of popularity.SMART AIMS AND OBJECTIVESTherefore, it was now essential to establish SMART (i.e. specific, measurable, achievable, down-to-eart h and time bound) bearings. These objectives will act as a guide for the in all group of situation organisers, to monitor their progress on coming upon sealed deadlines. These are* To provisionally book sixty- phoebe bird year 12 business studies students including the supervision lag and the year thirteen resultant share organisers with European Study Tours by Monday fifteenth October 2007 This will control places for the approximate number of people who would like to go, yet non certain can afford to go on the Prague trip.* To plan and implement all fundraising activities by Wednesday thirty-first October 2007 The current travel and accommodation budget of two coke to two hundred and sixty pounds is non affordable by everyone. So, at that placefore the bar emergencys to be agitated(a) as much as possible earlier intercommunicate the parents of the final cost of this in the earns.* To go for turn ond decent cash in hand to even out for the school fees by Tuesday 20th November 2007 Funds will get to cramd, to even out for the coach. This is a located cost and not unsettled, so including it among the travel and accommodation costs will be difficult and it will make the trip seem even more expensive. It is difficult because it cannot be calculated exactly how much the coach will cost per student, since at the end of the day, the number of students going on the Prague tip can vary.* To fork out all garner to the Parents of the year twelve business studies students concerning the Prague trip, by Wednesday 30th November The parents fatality to be aware of the cost of the trip at this time as the vacation Christmas is chop-chop approaching. Some people spend bullion to acquire Christmas gifts in give, and so informing them astir(predicate) the year twelve business studies students Prague trip a month onwards, can encourage Parents, guardians or whoever will motive to redeem for the trip, to monitor their yield measuredl y.* To gain all sixty-pound deposits in by atomic number 90 20th December 2007 As the Prague trip will be a peer of months away, the number of students going will waste to be certain by stipendiary deposits, so the planning process of the trip can proceed.* To collect secured by Monday fifteenth January 2008, four guest vocalizers (ranging from medium to large sized organizations), to share their perspective of business planning and a typical day for them People in Businesses relieve oneself crocked entrys, and so roughly people need to be conscious of things in advance otherwise they may make other plans to fill up their agendum. In this case, the potential guest speakers will need to be partakeed and arranged for adequate dates, to give their sacred speeches to the year twelve business studies students.* To take a shit arranged an flush for Parents to discuss matters concerning the Prague trip for the year twelve business studies students, by atomic number 90 th irty-first January 2008 As around this time, the trip will be quick approaching with further two to three weeks to go. Therefore, final preparations will have to be make including the parents of the year twelve business studies students, to discuss any problems they have concerning the trip, as well as hearing the Prague trips architectural plan in detail.* To have designed and printed out guest speakers programme and evaluation and feedback sheets by Monday 11th February 2008 The year twelve business studies students will need to be aware of what the guest speaker is going to emphasize on, so that they will know what to listen out for when victorious notes, making it easier for them to organise them. At the end of the conference, the year thirteen students will need to obtain remarks imbed on the yield, and so the easiest way to do it, instead of postulation everyone who participated later, is to hand out feedback sheets for them to fill in straight after the event.Since th e SMART objectives have been established, the SMART aims can now be stated as well, as all the objectives contribute towards these. These aims are* To plan and overhaul the Prague bring out (from start to finish) within twenty-seven weeks.* To ensure that the Prague Trip is feasible in terms of the year twelve business studies students.* To ensure that the Prague Trip is viable in terms of the year twelve business studies students.* To provide the year twelve business studies group with an abundance of case studies to retain in their end of year examinations.* To pose in Prague to stomach conference event safely, and to translate to Marlborough educate safely.VIABILITY AND FURTHER FEASIBILITY OF THE EVENTSince that a volume of the lower sixth form Business Studies students press to take part in the trip. This may mean that set costs will be more difficult to mate compared to having a few consumers i.e. the lower sixth form business studies students. However, having numero us consumers can be advantageous when it comes to bulk purchase of the European Study Tours service, as this could answer for a discount eventually cut the costs per person.Although there is a porta of a discount from the travel and tours, it is not worth victorious a jeopardy and waiting till all the finances are in in the first place conclusion out. Pressurizing the consumers i.e. the lower sixth form business studies students, to pay within an unreasonable deadline is unethical.This will not be fair on them since the event organizers who have proposed the idea of the trip are the ones convincing them, and their parents or guardians. In the long run, this will besides put the notices of the consumers deciding to go into jeopardy. This will only aggravate the state of the situation, eventually impish the consumers. Moreover, analysing the potential scenario situation in a deeper perspective, the inter-relationship of the consumers parents and the school will be affected. Also, this may even heavily influence the ratiocination the parents make, regarding giving permission to let their child go on future trips with Marlborough school. close to significantly, the year twelve business studies students are less believably to have suitable case studies resources to use in their examinations, and the event organizers may have to consider the event unviable, thereby calling it off built-inly.As a result, time is a very important element in this trip to Prague. Any mistakes or situations that could arise during the disposal of the trip cannot be undone because it is undoable to go back in time. It is crucial that everything is organised carefully by the event organisers. Therefore, in conclusion, at the 1st October 2007 meeting, the event organisers reached a verdict to hold a fundraising event. Here, the bar can be displace to make it easier and faster to meet the deadlines of the variable costs finances, thereby reducing time constraints. This is a s there are time constraints to when all the finances can be collected by.Also, at this meeting on 1st October 2007, all of the event organisers proposed fundraising events to investigate into its feasibility and viability. throng Dillon and Joe Medlin suggested a school taxi service transporting students to mixed destinations like parties, outside school in final payment for a reasonable fee to raise coin. Sunil Rajput and turn Mead came up with a bar drop dead to raise money. crowd Wardy and pack Flaherty came up with the idea of a football game tournament. Louise Conyard, Laura Port and James Lindsay inflexible into old fundament backpacking at a local anesthetic supermarket. Laura Port and James Lindsay is employed with the supermarket teras Sainsburys, a contact which would be very useful for this fundraising act for the integral group. Finally, Adrian Daniels and Michael Garvis looked into Mujs idea of a manor h earmarkeen themed disco, as the holiday was onl y a few weeks away making it more sense to do it.At the following weeks meeting i.e. eighth October 2007, all the event organisers reported upon their ideas feasibility and viability.Adrian Daniels and Michael Garvis reported on the Mujs idea, which was similarly included in the investigation, into a sign of the zodiacoween themed school disco. Michael Garvis calculated an estimated budget if this ideas was to be chosen and function a reality. However, nice of students were required to turn up for the event and to pay the price of around three pounds per person for admission to break-even and produce service. But this was not for certain to pass by, so the even compulsory to be inviting as possible and promoted as much as possible to ensure that a lot of people turn up.In addition, Adrian Daniels found out that the school dorm room was not shrive of charge, although all the event organisers were part of the Marlborough School Students. By the fact that the hall is being e mploy for profit-making reasons, money will be required to be able to hire. Therefore, some other fundraising use would be required to raise start-up capital to be able to afford the hall, which would not require start-up capital. The school hall is the locale of the disco, so it would be essential to run the disco.However, this was not going to be necessary as Muj looked into sponsoring of the event. He asked his local fig out blood in Watford for sponsorship in return of customers. Through sponsoring, another fundraising event would not be necessary anymore, since the costume store will cover the hall costs in ex depart for giving them cumulus of customers.Alternatively, Adrian Daniels carried out some secondary research. He interviewed the student Elke Cooper a current year thirteen student with previous experiences with organising a mistakable event, a Valentine daytimes Ball. She mentioned several essentials to consider. However, she emphasized on the fact that the adve rtising of the event had to be very effective to the target interview as much as possible, including the Marlborough School News garner.Also, in terms of the event taking place, she pointed out that the event cannot be carried out during half term since the school hall facilities will be booked and employ by local sports clubs. In addition, the school students may have other arranged plans and index prefer doing something other than going to the Halloween disco.On the other hand, she also explained that the event could not happen after half term on the actual Halloween day. Halloween twenty-four hours on the 2007 calendar is on a Wednesday, which is on a weekday. Unfortunately, for the event organisers, Halloween day is not a national holiday but a normal school day for students, meaning the only acquirable time to run the event would be after school. Marlborough School starts at gild in the morning and closes at five agone three in the afternoon. later on a long day of overw eight cut back, the students will feel exhausted and would want to go home to relax. They would want to get rest, so later in the evening they can go trick or treating. However, due to the winter season, the sky gets shadowy very fast. So, students can bring their costumes to school and after school, they can get ready whilst the disco hall gets prepared. Finally, the event can take place when it is slightly dark, some students catch the coach to school in the morning and back from school, so discharge this event after school on Halloween Day may not be an option at all. As a result, the event is neither feasible nor viable.James Dillon and Joe Medlin reported back on their text edition service idea. They suggested that services income is estimated to be around a hundred pounds, due to students who may require a ride to miscellaneous coming(prenominal) parties over Friday and Saturday night. However, it is not certain that these students will require rides to parties that may or may not take place, since they can always be cancelled at the last minute. Therefore, this fundraising manner may not seem very reliable in producing over a hundred pounds, thereby not worth doing since there are other potential fundraising methods more likely to bring in more income.Moreover, at the meeting i.e. 8th October 2007, Joe Medlin and James Dillon suggested that they may require more drivers within the trip organizing group. This is so that the event organisers would not have to raise extra capital to pay drivers outside this group, which can lead to less net profit. So, in addition to Joe Medlin, Sunil Rajput, James Wardy and Adam Mead all volunteered to encourage, who are also qualified drivers over the age of seventeen.However, relying on all these drivers to be present when undeniable to give rides is not a luck worth taking. As a result, although this fundraising method may be feasible, it is certainly not viable.Alternatively, James Wardy and James Flarherty g ave feedback ground on their research into a football tournament. This fundraising method seemed feasible due to similar past fundraising methodsHamza Bhandari, a previous year thirteen business studies student was contacted on 6th October 2007 by Adrian Daniels, one of the event organisers. Hamza was interviewed intimately his past part in the friendship in the school fundraising events. He replied that a penalty shootout was run to raise money, eighty pounds was raised in total.It was successful as a substantial nitty-gritty of money was raised i.e. eighty pounds. Therefore, it can be predicted that the football tournament is very likely to succeed, due the very similar penalty shootout utilise to raise funds. It can be predicted that the football tournament is very likely to succeed, due to the very similar penalty shootout utilise to raise funds. It can be deduced that the event is feasible.As a result, to ensure that the event was viable, James Flaherty and James Wardy spo ke to a Physical Education department member, Mr. Lucas, more or less availability of the school gym facilities to carry out the fundraising event. However, similarly to the Halloween School Disco, the hall must be employ again due to the fact that it is after school hours and the event is held pop the questionfully to make profit. However, it was said also that there would be no time available during school, on break and eat times.Therefore, the only time to carry out the event would be after school, meaning far less people would be available to keep and also willing to take part, in particular because there is a fee complicated for participation and some people may prefer to go home instead. Consequently, this event is considered to be not very viable. some other potential fundraising event was handgrip packing, which was investigated by Laura Port, James Lindsay and Louise Conyard. James Lindsay was given permission by Sainsburys to do the handle packing on the Saturday of 20th October 2007, and the Saturday of tertiary November 2007.However, a disadvantage of this date is that unluckily most of the event organisers (i.e. the year thirteen business studies students) work on this day. This pith that it will be difficult acquire everybody to take time off work successfully to take part in theme packing. Although not every whiz event organiser is working on a Saturday, but having only a few people to aid out can significantly reduce the amounts of profit made. And so, the numbers of people present to help need to be maximised, in order to maximise the profits made from the pocket packing.But the bag packing operation will not be for the whole day. So, if the event organisers working on a Saturday morning and sacrifice their time after work to help out, their work will not clash with bag packing, and therefore both can occur with no problem.On the other hand, those working afternoon shifts on Saturdays can help out in the mornings to contribut e their share of bag packing. This flexibility even enables those without employment on a Saturday, to choose whenever shift (i.e. in the morning or afternoon) they feel is more suitable for them on the day.Previously, the last year thirteen was successful working twelve o clock to five o clock in the afternoon, and producing eight hundred pounds according to James Flaherty on the 8th October meeting. Therefore, a similar time to do the shift can recreate the success last year.Another situation arising from selecting this fundraising event is that, the Sainsburys that gave James Lindsay permission is based in Garston. Marlborough school is based in St. Albans and so theoretically, this is where most people outlive and so a local Sainsburys subsection will be more convenient. This also applied to the event organisers, where the majority was found to reside in St. Albans. This can be a problem because those who do not live near or in Garston will have to win over with a cost which may include pay train fare, arranging lifts or even using own cars petrol and also paying for a parking ticket for the long hours of bag packing. Ultimately, this will add up towards the overall costs that each event organiser would have to pay to go on the Prague trip.Nevertheless, Laura port one of the event organisers, devised a solution to the problem. Fortunately for the group, she is in contact with the St. Albans Sainsburys branch, and so found out just about doing bag packing over there. Laura found out that she inescapably to appeal with a letter to this branch convincing enough to let the bag packing event happen over there. As a result, it can be deduced that this fundraising event is very feasible as James Lindsay was granted permission to do it at his local branch at Garston, and very viable due to last years profits from the event, told by James Flaherty i.e. eight hundred pounds.Finally, Sunil Rajput and Adam Mead commented on their research in doing a saloon ch oke to raise money. Adam Mead informed the manager and found out that he had to obtain the canteen staffs full approval onward running the event. The canteen staff responded that the event can take place during break time and lunch time.After the entire assigned event organisers contributed their research into potential fundraising activities to increase the finance available for the Prague trip, a vote was made by the organisers to decide the top two activities that should be use for fundraising. Each organiser wrote their top two choices on a piece of paper, and folded it up to foresee any organiser from sightedness this so that it would not influence their choices.The majority votes won which were the intelligent community cell and billfold Packing. More votes were made to decide which activity was going to be the fundraiser, this time the whole group votes by hand. Majority votes ruled, and the Cake Stall was chosen.Without delay, plans were made to achieve and end this f undraising as soon as possible to meet the Prague trip aim was To recognise fundraising events by the end of October.Therefore, Sunil Rajput and Adam Mead were assigned to confirm to the canteen staff that the fundraising event was going to happen. James Lindsay was assigned to salvage up a truncated editorial in the Marlborough School newsletter concerning the Cake Stall and the reason for doing it. Toyosi Akinola was also assigned, to publish a letter to the school head. Tinashe J. was assigned to inform the school home about the coat standpoint, asking if the school reaction can be a aggregation point for the coats.On the other hand, everybody need to decide on a date to carry out the event. As a result, the whole group selected Friday nineteenth October 2007. On this day of the week, year thirteen have fate of free time, since that there is a free period in the morning (i.e 9.00am- 10.00am) , plus a one and a half period (i.e. one hour thirty minutes) of General st udies, which also leaves plenty of time to spare before the sixth form lunch time (i.e. 12.25am- 1.05pm). This instrument will enable the event organisers to serve measures during the lower/ high breaks (i.e. 10.00am- 10.20am and 11.00- 11.20am respectively) and the lower/ high(prenominal) lunches ( i.e. 12.20am- 1.05pm and 1.20pm-2.05pm respectively).Also, with this day being the following week, capable time was created to advertise the upcoming prevention faint to the school effectively. One of the main methods use to promote the measure pass was the fliers that the group were asked to design, and assess at the side by side(p) meeting before duplicating them to put around school . An example of one of the posters put around the school grounds was (see bordering page)The spread over faint needed bars to convey for profit in the legal community die. This was not included in the poster because it might put people off acquire cakes from the cake viewpoint. Therefore, th e whole group came to a decision to bring in as many cakes, biscuits and other related confectionary such as cookies, whether cooked or purchased. Also, in the newsletter column that James Lindsay was assigned to compose, included thatThe following meeting was on Monday 15th October 2007. Toyosi Akinola was successful in convincing the head to permit the cake tie-up shift to happen with his fantastic letter. And so this was the ex officio confirmation to let the cake outdoor stage take place on the upcoming Friday. As a result, the promotion of this stall had to be more effective. So, the event organisers all contributed in phrasing a memoranda to all teachers in the school. This is how the memo saturnine out ginmill SELL satisfy read this out to the class (Teachers)As part of their A-level Business Studies course, the year thirteen business studies students need to organise an event. They need to hold a cake sale on Friday. And to reduce the costs of this event, they need t o hold this in Pascal Hall in nineteenth October during both breaks and lunch time.The teachers informing the students about the cake stall will ensure that they are all aware of it, even if they do not spot the posters being posted up around the school. However, those who were absent to hear this memo may find out about the cake stall by dint of the posters or their friends done word of mouth as gossip is a great traveller.Also, the event organisers brought in their poster designs and showed each other. Then the whole group decided what could be done to improve them before putting them up around the whole school. This is what one of the posters looked after amendments have been madeThe more change versions of the poster did not include the fact that the event for was for the profit-making purpose to raise funds for the Prague trip. This part of the poster was not necessary and it had to be brief and straight to the point for people to read the whole content. However, if it was made long some people would be put off and walk away from the poster, thereby scatty out on the essential message that the cake stall is on the upcoming Friday.James Lindsay failed to submit the memo to all of the teachers concerning the Cake stall. However, the newsletter column dispassionate by the event organiser head was released by Friday, at the end of the school week. This backed up James Lindsay and the message concerning the upcoming Cake Stall got through to all of the students who picked up a newsletter in their form rooms. These newsletters are commonly handed out by the students form tutors, and so the chance of them receiving the newsletter was very high.The event organiser chair decided that all of the event organisers needed to a break time and a lunch time each, be it a lower or higher one. The lower and higher break and lunch time shifts had to be evenly distributed to all the event organisers, to make it fair on everyone. So everybody volunteered to do combinat ions of lower/higher breaks and lower/higher lunches to suit their own flexibility. When it seemed that too many people were in one group, (i.e. a lower/higher break or a lower/higher lunch) then event organisers such as Adrian Daniels changed group for the sake of fairness, by changing from a lower lunch to an speeding lunch. As a result, this was the outcome for the Cake Stall schedule for Friday 19th October 2007Lower branch Upper Break Lower dejeuner Higher Lunch(10.00-10.20) (11.00-11.20) (12.20-13.05) (13.20-14.05)Adam Lindsay Lindsay AdamLaura Wardy Laura AdrianLouise Dillon Wardy JoeAdrian Toyosi Dillon MujMichael Flaherty Toyosi TinasheMuj Joe Flaherty LouiseTinashe Tinashe MichaelThe Cake Stall schedule was put together in a a way, that there will be sufficient ratio of event organisers cuckolding and supervising, to the consumers (i.e. the school years on break or lunch time, like the years seven, eight and nine out for upper break). This way, there would not be too m any event organisers at the Cake Stall at one time, or too little event organisers at the cake stall to cope at one time. Although there was an equal number of event organisers out for each cake stall except the upper lunch, it did not matter because any body free at the time of the upper lunch can give additional help if needed. So even if one person turned up to help the upper lunch and make all the cake stall time schedules equal, it was adequate and fair.Thursday eighteenth October was the date set for the event organisers to hand in their cakes. There were various cake hand-in points to take the cakes too, because the canteen would only hold the cakes for the day of the cakes stall. Some of these points were the school reception and the business studies department office. These places were selected so that the cakes could be kept secure. Preservations were not a situation as all the cakes and other confectionary had expiry dates displayed on them.This date was also the day befo re the big cakes stall sell, so if anybody forgot to bring in the cakes on the actual day (i.e. Friday 19th October 2007) they could bring them in, in advance. However, if anybody forgot to bring them in on Thursday, the following meeting on Thursday acted as a reminder.The finances concerning the cake stall were also discussed at the 15th October 2007 meeting.The following meeting was on Thursday 18th October, the day before the cakes stall sell. Laura Port was assigned by the event organisers chair to collect ten pounds worth of change from the bursar. Change was required for the cake stall to start-up with, otherwise waiting to make adequate money through the cake sells in order to give the consumers (i.e. school students) change can be time consuming. The school students break or lunch time is for a control time only. So the school students would want to be able to buy their cakes, have their break or lunch, and then finish in time for their bordering lessons.The event organi sers also hold that the cakes will sell from prices ranging from twenty-five to fifty pence. The prices of the cakes and the other confectionary were to be confirmed for the next meeting.Michael Garvis volunteered to bring in some margarine containers to collect the money made from the cake stall in. tiny cash or coins will in general be used by the customers to pay for the cakes and other confectionary, so there would not be a need for a cash register. The ratio of event organisers to customers will also be sufficient enough for them to supervise the money right in front of them.The year eight group was due to be absent for the day, which could possibly affect the rate of sales, and more significantly, the rate of sales.Joe Medlin and Adrian Daniels volunteered to collect the money made from the cake stall at the last sell, at upper lunch, to the treasurer. He or she can calculate how much has been made and cargo hold the funds safe for future use i.e. costs going towards the t rip such as coach fees.The finance issues concerning the cake stall had been discussed and sorted. So next were the wellness and safety concerns for the saleThe event organisers agree to arrive ten minutes early before the cake stall sell. This would allow enough time to setup the cake stall in the hall before any commotion is caused by the consumers (i.e. the Marlborough school students). Also, it was agreed between the event organisers that the cake stall queue had to be organised, to prevent the consumers pushing each other about to get into the line. However, if the cake stall was not so popular and only a few students turned up, it may not be necessary to create a queue barrier.Since there is a chance of fights arising from the queue, a risk sagaciousness is to be created to evaluate how severe incidents could potentially become during the cake stall. Then suitable health and safety measures can be carried out to protect the consumers and customers, (i.e. the school students) the cakes and other people like the teachers.As the cake stall is a business, the Governments health and safety procedures have to be spyhttp//www.rbkc.gov.uk/EnvironmentalServices/HealthAnd caoutchouc/hs_risk judgments.pdfTherefore according to the Health & Safety at Work work 1974, employers are to take reasonably operational precautions in various areas to safeguard employees.In this case, the event organizers are to consider suitable safety measures in the cake stall to protect all the stakeholders, which include the customers and the teachers.To do this it must be ensured that good judicial decision is made about the extent of risks that could happen at the cake stall, and its consequences.In regards to the legal governmental health and safety political requirements, the Management of Health & Safety at Work Regulations 1992/1999 has also been considered. It states thatevery employer shall make a suitable and sufficient assessment of The risks to the health and safe ty of his/her employees to which they are exposed while they are at work and The risks to the health and safety of persons not in his employment arising out of or in connection with the conduct by him or his undertakingFor the purposes of identifying the measures he necessarily to take to comply with the requirements and prohibitions imposed upon him by or under the pertinent statutory provisions.The findings must be enter if five or more are employed.In this case, a risk assessment must be drawn up by all the event organisers for the cake stall, in order to produce health and safety solutions for the event. Therefore, a risk assessment will be carried out.CAKE drag ones feet RISK ASSESSMENTLOCATION natural process SELLING CAKESPASCAL HALL, AT STAND, AND differentMARLBOROUGH CONFECTIONARY SUCH ASSCHOOL COOKIES multitude AT RISKMARLBOROUGH SCHOOL STUDENTS, CUSTOMERS, CONSUMERS, TEACHERS, mobile canteen STAFF.POTENTIAL HAZARDSFIGHTING (E.G QUEUE PUSHING) discontinue CAKESAND som e other CONFECTIONARY EXCITED CUSTOMERSNOISE crackers IN CAKES,COOKIES, MUFFIN, ETCTABLE LEG rigidADJUSTMENTS cut down MOPED BY modify STAFFPOTENTIAL CONSEQUENCESSLIPPING promiscuous OVER STAIRS FOOD ALLERGIES toe INJURY BLINDING FOOD contaminantEXISTING CONTROLSFRESHLY BAKED CAKES/BISCUITSCAKES AND OTHER CONFECTIONARY PURCHASED WITH A VALID EXPIRY come acrossRISK RATING WITH EXISTING CONTROLS mettlesome MEDIUM ? (Major Injury Fighting)LOW newborn CONTROLS REQUIREDQUEUE BARRIERS (To be improvise with chairs)TEACHER SUPERVISIONENSURING THAT THE HALL FLOOR IS COMPLETELY DRY BEFORECAKE SELLING BEGINSCAKE STALL TABLES TO BE KEPT FIRMLY TOGETHER IN POSITIONRISK RATING WITH recent CONTROLSHIGH MEDIUMLOW ? (Major injuries unclouded over stairs, food allergies all cakes that are purchased from stores like Asda are not nose candy% certain to contain traces of nuts in them)ASSESSOR NAMEJOB designation..SIGNATURE .DATEDATE TO BE REVIEWED.The cakes and other confectionary prices were also decided on at the meeting (i.e. Thursday 18th October 2007)Fixed CostsHire of Hall0Ten pounds worth of change10Cake Stand Tables (school property)0Money containers (complimentary of Michael Garvis)0Cakes and other confectionary (donated)0Napkins ( Complimentary of James Lindsay)0 gibe10Variable costs (per customer) footling Muffins0.25Plain Cupcakes0.30Cupcakes with icing0.40 vast muffins0.55Big Cookies0.40Biscuits0.20Mini Fairy Cakes0.20Flapjacks0.20Small Cookies0.20The cake stall took place on Friday 19th October 2007. No incidents/accidents happened due to the new improved controls introduced from creating and making risk assessments.The follow-up meeting was 29th October 2007. The cake stall sale was reviewed.The event organisers discussed that the plain cupcakes were not so popular during the break times, and therefore were not selling well. As a result, Louise Conyard took foremost and sprinkled some icing on top of all of them to add value and sped up sales. This simple action helped to sell all of them.There were certain cakes that were selling well and not selling so well. And so, it was discussed between the event organisers that more of these high in demand cakes could have been purchased during the day of the cake stall to boost sales. This would have also have boosted profits.Also, it was mentioned during the meeting that the cake stall was not as popular as anticipated. This may have been due to the fact that promotion was not as effective as required, and that insufficient posters may have been posted up around the school. In future, marketing of the event would need to be more effective if another fundraising event had to take place, to raise additional funds.However, some of the Marlborough school students may have favored speech their own snacks to school or buying other snacks in school, and bringing their own packed lunch to school or buying school dinners from the canteen. This contender between the canteen and the cake stall durin g the break and lunchtimes could have definitely hindered sales.Not all of the cakes sold at the end of both breaks and lunches, so event organisers including James Dillon and Toyosi Akinola discussed their idea of how they went round the school toilsome to boost sales with a tray of cakes and other related confectionary. This was highly successful since all of them were soldAs a result, two hundred and twenty four pounds in total was produced from the event. It was considered that this could be used to pay off the trips fixed costs, including the coach fees. However, this was insufficient capital to meet these costs.Adrian Daniels, one of the groups of event organisers contacted the siemens Mimms pram travel service, a very good, long-term coach supplier for Marlborough School. The reiterate that Adrian received was thatTwo coaches including baggage quadrangle to transport approximately eighty people would cost five hundred pounds. This will include parking spaces and waiting time at the Luton Airport and Marlborough School. A South Mimms Coaches representativeFrom the look of the amount of funds raised from the cake stall, around half of the coach fees have been raised. Therefore, an additional fundraising event will be required and the objective to implement all fundraising events by Wednesday 31st October 2007 would have to be extended the supreme an additional month, otherwise it could clash with the deadline to have all the letters to the parents concerning the Prague Trip out.As a result, the second place fundraising event chosen was Bag Packing, and this alternating(a) will also be used to boost the current funding towards the Prague Trip of two hundred and twenty-four pounds. Laura Port volunteered to get in contact with the Sainsburys branch in St. Albans, whilst James Dillon also agreed to get in contact with his local Sainsburys branch too, at Garston. Therefore, in order to meet the next objective, this event would have taken place by the e nd of November. Since at to the lowest degree two Saturdays are required for the whole group to carry out bag packing, and the first fundraising event (i.e. the cake stall) has taken place before the end of October, So far accomplishing the objectives to date, the Prague trip is proved feasible.Since the detailed parts of the event organisation process are out of the way, it is possible to proceed with planning the rest of the event and careful monitoring that everything goes to plan and progress is monitored vigilantly. nearly significantly, the finances will have to be watched, since they determine whether or nor the trip will take place entirely.Therefore, a letter to the parents will need to be released by the end of November, making them aware of the upcoming deposit deadlines and other details relevant to the Prague trip.At the first meeting back after the school summer vacations i.e. 24th September 2007, the event organizers of the year thirteen business studies students d ecided that the most take into account solution to communicate the message about the Prague trip to the parents would be to keep a formal letter as soon as possible. This would explain to the parents as well as the students> What the event is about> wherefore they should go on the trip> What is required for the trip to occur> When it will take place and end> What the trip co-coordinators are aiming to attain for the students who go on the trip> The eventual benefits> Keeping both parents and the student up-to-date with the most recent news regarding the conference trip.At the end of the letter, an nonobligatory cut-out permission slip can allow for the student and the parents to agree on whether or not he or she can go on the trip, backed up with their individual signatures.All the event organisers agreed to design a letter being addressed to the parents of the year twelve business studies students concerning the Prague Trip. All the best aspects of the whole group s letters were to be combined in forge the perfect letter. An example of a letter design of one of the event organisers wasRe Educational Trip to PragueDear Sir/Madam,We are proud to inform you that the Year 13 Business Studies students are organizing a business conference that will be great benefit to your childs education, peculiarly in AS level Business Studies. At the end of the course, students must write a Business Studies exam based on people at work.In this exam, they will have to apply that noesis of what they have learnt during the year, including applying and referring it to real- existing business firms. The exam is worth 33.3% of their final AS set up in the course, so the information they can obtain from companies to apply in case studies to fulfil their exam specification requirements is rattling. sundry(a) guest speakers representing the different business firms will come in and give an inspirational talk to the students about what their job situation is on a t ypical day as well as their in the flesh(predicate) experiences. The students will be given plenty of opportunities to take notes and questions, so they will most definitely make the most of their stay their. They will also visit businesses like a beer factory and also have time to do some Prague sightseeing while they are appreciating the scenery of places like the Prague Castle, etc.The trip to Prague, the capital urban center of Czech Republic will take place on Thursday twenty-first February till Sunday 24th February 2008. Coaches will arrive and depart on time to their airport, so please ensure that your child gets to the departure point at a suitable time. We will ensure that you will be informed about most recent news regarding this trip, so we will keep you updated.Communication is very important, especially when there are time constraints. Therefore, it is vital that when it comes to communicating, it is done effectively so that all the event organizers are motivated to append to accomplish the Prague Trip objectives. Time could be constrained even more if they are demotivated to meet these goals, which makes communication crucial for the event to succeed. Although all the event organizers may have the potential to succeed as a unit (i.e. a pseudo team), but however if they are all not organized well enough and fail to contribute to the team where they may specialize, for example bringing in imaginative concepts to which everyone going to the Prague trip can alert each other whenever when in Prague, then the whole group is at risk of collapsing.Therefore, the event organizers need allocate one another job roles where each other fits in or works best. But before this can happen, the whole group needs to be aware of the Prague trip schedule from start to finish, so that everybody will pretend at which point in this schedule they can take an active role in. As a result, a Gantt graph will be created to meet this need.